Companies of every size face challenges relating to HR. And just like every other function in the organisation, HR is constantly battling with the unprecedented amount of information and content being generated, and the chaos it’s causing. But unlike some other functions, HR is responsible for managing and protecting a complex array of sensitive and highly confidential personal and company information such as CVs, employee and health records, recruitment details, training and certification information and employee package entitlements.
And given these vast amounts of employee-related documents and personal data, the significance of data protection and GDPR should not be underestimated. In fact, HR departments must be able to provide electronic copies of all private records and personal data when requested by the employee. In addition to managing this highly sensitive information, HR also faces a further challenge with the many processes critical to the function such as, recruitment, onboarding, appraisals, leave management, training, certification management and others.
As a result, HR information becomes siloed and disconnected from other functions within the organisation such as finance or operations, functions that need to be able to easily access HR information during certain processes. This siloed set up, leads to a reliance on paper and email, resulting in not only significant productivity loss and frustrated employees, but also, significant legal, financial and GDPR risks.
At Convergent, we believe that “information should be free to flow” and our solutions for HR offer a fully customisable framework for the management of HR documents, information and related processes. A Convergent solution ensures that employee records are secured and retained in accordance with legal requirements and company policies. All employee related documents and information, both company and personal, can be retrieved instantly, but automatic permissions ensures that only authorized users are granted access.
Other solution options include a self-service employee portal that can digitise and automate standard HR processes such as time logging, annual leave requests, expenses processing, training participation and purchase requisition approvals. Notifications and reminders for appraisals, contract reviews and pension scheme inclusions can also be automatically managed using workflow.
Contact Convergent today to learn more about enhancing your HR function.