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Document Management

/Document Management
Document Management 2021-09-30T17:02:12+00:00

Overview   |   Document Management   |  ECM

Convergent can help streamline your business

Convergent uses M-Files to enable you to securely access the correct version of information from any device at any time – ask us how

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Document Management – Redefined

M-Files is the only intelligent information management platform that organises content based on what it is, not where it’s stored. This means finding information in M-Files is easy just like it is with the other systems we use in our daily lives such as Netflix or Spotify! And not only that – M-Files can connect to your existing network folders, other repositories and software systems so you can use M-Files as your single point to find and access content across your entire information estate.

Intelligent Information Management

M-Files is changing the way the world manages information.
M-Files allows access to content from multiple data repositories – imagine a google type search across your entire data set – without requiring an expensive and time-consuming migration project.
Built-in artificial intelligence (AI) enhances the way your staff can save documents by automatically analysing the content and suggesting keywords, saving time and reducing errors.

M-Files for Office 365

Combine Office 365 with M-Files Intelligent Information Management for easier document management.
Microsoft Office 365 aims to empower employees and optimise their operations. M-Files enables them do even more by combining the excellent Office 365 products with the AI-driven automated processes and improved compliance features of M-Files.

M-Files for Google Workspace

Combine Google Workspace applications with M-Files for easier document management in Gmail and Google Drive.
Easily store the content in your Google applications in M-Files. No more switching between Google Workspace applications and other systems and repositories.

Business.com Best Pick

M-Files has been named, the best overall document management software in 2020.
M-Files was selected for its comprehensive feature set, user-friendly interface and its ability to scale for businesses of all sizes.

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Gartner has named M-Files as a “Visionary” again in 2020! Download the 2020 Gartner Magic Quadrant for Content Services Platforms (CSP) and compare the leading content services platform vendors in 2020.
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Nucleus Research names M-Files as a leader for the eighth consecutive year.
Download the Content Services and Collaboration Value Matrix 2021 and read the assessment of 15 top vendors.

What we do

Convergent is the M-Files Premier Partner in Ireland and our goal is simple – we want to help you streamline your business.

At Convergent we use our years of experience to show organisations how they can improve their business processes through the use of best in class digital business software.

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Some of our clients

Document Management 2021-09-30T17:00:17+00:00

Overview   |   Document Management   |  ECM

Remote document management is more important than ever

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60% of employees use personal file-sharing apps and/or personal devices to access and share company information
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81% of respondents report the need to access corporate documents while away from the office
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62% report that it is at least somewhat challenging to find the information they are looking for when working remotely.

Many businesses are facing a reality that now requires a flexible working environment.
However, it can be difficult to quickly deploy a solution that balances the requirements of company security and ease of use.

M-Files provides a unique ecosystem that combines structured information linked from different software systems, with documents that reside in different repositories – like network folders, SharePoint and Teams – all of this information can be accessed by your staff no matter where they are

Download this useful ebook to learn how businesses can enable a productive and efficient remote workforce while ensuring information governance and security are enforced.

Easy document management is a must for business efficiency

Easy, easy, easy – our years of experience have shown that if your document management system is not easy to use, then your staff won’t like it.

M-Files is designed to be easy to use, they are a Microsoft Gold Partner so you can think of it as “document management for Windows”.

Version control, workflow, mobile apps, automatic permissions and incredibly fast search are just some of the features that can help enhance productivity in your office or at home.

M-Files overview

Access documents and information from anywhere

The Association of Intelligent Information Management (AIIM) states that 62% of companies are still totally reliant on network shares. This means poor, even non-existent, access to documents.

This also poses challenges when it comes to version control, the ability to have a single version of truth available for everyone involved in the customer experience. When different versions are saved on personal drives and shared back and forth over email, it quickly leads to total version chaos.

M-Files enhances the productivity of your team by enabling access to information and content no matter where they are.

Flexible deployment

Cloud, on premises or maybe a blend of both – we’ve got your covered!

With M-Files you can access your information remotely even for on-premise installations. Through M-Files you can access documents that reside in different repositories – like network folders, SharePoint and Teams – without requiring an expensive and time-consuming migration project. 

M-Files can be deployed in Microsoft Azure, your own private cloud, on-premises, or as a hybrid solution. This will future proof your organisation and give you the ability to choose the option that best suits your needs. Furthermore, M-Files offers one common user interface so you can work anytime, anywhere, with any device.

Why M-Files?

Document
When you find a document in M-Files you know it’s the right one thanks to our automated version control.
Automation
Automate common business processes like supplier invoice approval with M-Files powerful workflow engine.
Mobility

Manage, edit, share, review and approve content from your desktop, laptop, tablet, or smartphone.

Implementation

Short implementation time – you can be up and running within a matter of weeks not months.

Permissions

Automatic permissions – based on their role, your staff will only access the documents they are allowed to see. 

Security

Secure and reliable – Your content is always backed- up and safe, with minimal IT admin effort required.

Maximise the power of M-Files

M-Files is more than just document management, talk to us about other processes that you can streamline by using M-Files.
Other areas and processes that can be managed by M-Files include:

DOCUMENT MANAGEMENT 2018-01-17T14:46:20+00:00

DOCUMENT MANAGEMENT

Documents are the lifeblood of your organisation and fast access to the correct version is a vital and basic requirement. However, sometimes finding the right document when you need it seems impossible.

Where was that file saved? Who edited it last? Is this the latest version? That’s where a Document Management System from Convergent comes in. In making the decision to deploy a Document Management System, the main goals of most businesses are always the same – more efficiency and control, go paperless. Sensible as these goals are, unfortunately, many companies chose the wrong strategy to achieve them. For starters, a document management strategy involves much more than just saving or scanning files to a newly created cloud based document filing/storage location. A Document Management System must be more than just an alternative file storage solution and be flexible and configurable to your business.

At Convergent, our unique “Digital Highway” approach delivers greater efficiency and capacity by empowering organisations to implement business strategies with digitisation at their core. It delivers a user-centric solution capable of traversing information in different systems and departments. It automates processes and releases information to flow freely across your entire organisation without any reliance on paper or email, but all the while ensuring compliance with governance and data protection regulations.

Contact Convergent today to learn more.

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